Washington Apple Education Foundation Hybrid Luncheon 2021 – Yakima

August 2021

The GFS Events team was hired to work with the Washington Apple Education Foundation to plan, execute, and manage their second hybrid event for their Annual Scholarship Celebration Luncheon.  The Annual Luncheon is typically held in Wenatchee and Yakima to celebrate the WAEF scholarship recipients in each city.  GFS Events was the event planner for both the in-person component of the event and the virtual event as well.  The GFS Events team managed the livestream component of the event by assisting with platform technical needs, creating a run of show, and working alongside the AV vendor. Our team also coordinated with the local Spanish translator so native Spanish speakers in the room and online could enjoy the event. The GFS Events team created email and social media templates, oversaw vendor management, and designed all event collateral.  GFS was also in charge of creating the Run of Show for the day of the event, ensuring that the fundraiser ran on time and without a hitch for the 200+ people in attendance. Before the event, the students arrive for workshops to better prepare themselves for the job market after college. The GFS team assisted with day of needs for the various workshops including venue coordination and registration management.  

Fun Fact
The centerpieces for the event were locally grown apples!
Connecting with donors and communicating how generous contributions are impacting communities are vital for non-profits. During “covid times” this has been a unique challenge. We were fortunate to have guidance from GFS Events to allow us to resume our Annual Scholarship Celebration Luncheons in a way that safely included students, parents, donors and supporters. Throughout the trials and tribulations of event planning in current times, GFS Events provided us with the confidence to share our message and engage once again with the WAEF community.
Jennifer Witherbee
Executive Director, WAEF